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Lifelong Learning
Moorhead Area Public Schools State Mandated Testing Plan and Procedure
Type: School Board Policy
Section: 600 EDUCATION PROGRAMS
Code: 660
Adopted Date: 8/26/2002
Revised Date(s): 05/12/2008, 06/13/2011, 02/23/2015
Reviewed Date(s): 04/12/2004, 05/09/2005, 06/11/2007, 05/12/2008, 06/13/2011, 02/23/2015
Attachments:

I. PURPOSE

It is the purpose of this policy to set forth the testing plan and procedure for Moorhead Area Public Schools.

II. GENERAL STATEMENT

It is the policy of Moorhead Area Public Schools to implement procedures for testing, test security, reporting, documentation, notification to students and parent(s)/guardian(s), and student record keeping in accordance with Minnesota law.

III. DUTIES OF SCHOOL DISTRICT TEST ADMINISTRATOR

The Director of School Improvement and Accountability, shall be responsible for preparing and presenting annually to the Moorhead School Board for approval, and overseeing the publishing of, the basic requirements test administration plan. The Director of School Improvement and Accountability shall file the plan with the Minnesota Department of Education (MDE) and deliver the plan to all households in the school district by October 15 of each year. The plan shall include, at a minimum, the following:

A. The graduation requirements;

B. The number of opportunities a student shall have to retake tests of basic requirements during each year;

C. The opportunities for remediation for a student who has not passed tests of basic requirements;

D. The process for requesting an additional testing opportunity and accommodations for a senior who has met all other graduation requirements but has not passed one or more basic requirements;

E. The process for appealing the school district's response to requests in item D; and

F. The method to report breaches in test security procedures to the school district and MDE.

IV. TEST SECURITY

A. Security Requirements.

1. When administering tests for the basic requirements, the school district shall observe the following test security measures in addition to any requirements imposed by MDE:

a. All test booklets, answer sheets, and test materials shall be placed in locked storage before and after the test administration;

b. The tests, testing materials, and answer sheets are nonpublic data under Minn. Stat. 13.34; and

c. No copies of test booklets or answer sheets shall be made.
 
d. Follow all online testing procedures. 
 
2. When administering a graduation-required assessment for diploma (GRAD), the school district must observe the following test security measures:
 
a. All test materials must be secured, either physically or electronically, before and after the test administration;
 
b. All testing materials are nonpublic data under Minn. Stat. 13.34; and
 
c. A student is required to present valid photo identification before being admitted to the testing site if:
 
(1) the student is not enrolled in the testing district; or
 
(2) the student is unknown to the test proctor. 
 
3. The school district must report any known violations of test security to MDE which must accept reports of violations of test security from anyone with knowledge of such an incident.

B. Security Violations. MDE shall investigate any reported incidents of breaches in test security. The consequences of a violation of test security may include:

1. The invalidation of test scores if a violation is found to justify serious questions about the integrity of the results of the test administration; or

2. Other reasonable sanctions that are necessary to preserve the security and confidentiality of future tests and test administrations.
 
Please refer to Administrative Procedure 660.1: Security Procedures for test security procedures.
 
V. SCHOOL DISTRICT REPORTING TO MDE AND THE PUBLIC

A. The school district shall report the information specified below to MDE annually by October 15 in a format to be determined by MDE.

B. The school district shall prepare and disseminate annually by October 15, a public report of the information specified below through the official newspaper or through publications sent to all households in the school district.

C. The reports required above shall include:

1. The number of students enrolled at each grade level 9 through 12 according to the end of the year Minnesota Automated Reporting Student System (MARSS) report;

2. The number of students at each grade level 9 through 12 passing each basic requirement at the state standards level;

3. The number of students at each grade level 9 through 12 passing each basic requirement at an individualized level under an IEP or a Section 504 accommodation plan;

4. The number of students at each grade level 9 through 12 passing tests in each basic requirement with tests that have been translated into a language other than English;

5. The number of students at each grade level 9 through 12 exempt from testing in each basic requirement; and

6. For grade 12 of the previous year only, the number of students currently denied a high school diploma because of not passing the state standard for a basic requirement when all other graduation requirements have been met.

VI. REQUIRED DOCUMENTATION FOR PROGRAM AUDIT

The school district shall maintain records necessary for program audits conducted by MDE. The records must include documentation that:

A. Required notifications to parents/guardians and students meet the requirements of Minn. Rules Part 3501.0120 and 3501.1120;

B. Required student records meet the requirements of Minn. Rules Part 3501.0130 and 3501.1130;

C. The school district's process for additional testing of students meets the requirements of Minn. Rules Part 3501.0050;

D. Test security procedures comply with Minn. Rules Part 3501.0150 and 3501.1150;

E. The school district's decisions and processes regarding testing accommodations, modifications, and granting exemptions are in compliance with Minn. Rules Parts 3501.0090, 3501.0100, and 3501.1180;

F. The school district's curriculum and instruction provides appropriate learning opportunities in the basic requirements in compliance with Minn. Rules Part 3501.0110 and state graduation requirements in compliance with Minn. Rules Part 3501.1110;

G. Remediation plans for students are on file consistent with Minn. Rules Part 3501.0110 and 3501.1110;

H. The basic requirements test administration plan complies with Minn. Rules Part 3501.0140, subpart 2, and the GRAD administration plan complies with Minn. Rules Part 3501.1140;

I. The documentation for students granted accommodations or exempted from testing complies with Minn. Rules Part 3501.0090 and 3501.1190;

J. The assessments and documentation of performance for students granted modifications of statewide standards comply with Minn. Rules Part 3501.0090, subpart 2, item C, and 3501.1190; and

K. The school district's process for testing considerations for limited English proficiency students complies with Minn. Rules Part 3501.0100.

VII. REQUIRED NOTIFICATION TO PARENTS/GUARDIANS AND STUDENTS

A. Written Notice. The school district shall establish and maintain a system to provide written notice to parent(s)/guardian(s) and students about graduation requirements.

B. Notice of Graduation Requirements.

1. No later than thirty (30) working days after the date of the entrance into the 9th grade or transfer of a student into the school district during or after 9th grade, the school district shall provide to the parent(s)/guardian(s) and the student written notice of:

a. The graduation requirements; and

b. The grade in which the student shall have the first opportunity to take a test in a basic requirement.

2. The school district shall provide parents/guardians and students with annual written notice of the grade in which the student will have the first opportunity to take a GRAD. The school district shall provide written notice to parents/guardians and students of GRAD results no later than sixty (60) days after the district receives the results of a GRAD. After the date of receiving test results, students must have a minimum of six (6) weeks for remediation before the next testing opportunity.
 
C. Notice of Test Results and Remediation Opportunities. The school district shall provide no later than ninety (90) days after a student takes a test of basic requirements, written notice to the parent(s)/guardian(s) and the student of:

1. Basic requirements test results; and

2. Consistent with Minn. Rules Part 3501.0050, subpart 3, if the student is in the graduating year:

a. The process by which a parent(s)/guardian(s) or student can request additional testing and testing accommodations after April 1; and

b. The process by which a parent(s)/guardian(s) or student can appeal the school district's decision if additional testing or testing accommodation is denied.
 
C. Notice of Test Results and Remediation Opportunities. The school district shall provide no later than ninety (90) days after a student takes a test of basic requirements.

D. Notice Pertaining to Adequate Yearly Progress. If the school district is proposed for identification for school improvement for corrective action, or for restructuring by the MDE, the school district shall provide to parent(s)/guardian(s) of students in the school district sufficiently detailed summary data of its academic assessments or other academic indicators reviewed to determine whether the school is making adequate yearly progress to permit parents/guardians to appeal MDE's proposal.

VIII. STUDENT RECORD KEEPING

A. Test Results. The school district shall keep a record on each student that includes:

1. The basic requirements tests taken;

2. The results of the most recent basic requirements tests given;

3. The GRADs taken; and
 
4. The results of the most recent GRAD given.

B. Student Progress. Individual student progress shall be reported on a student record as described below.

1. "Pass-state level" shall be noted on the record of a student who passes a basic requirement test under standard conditions or with an accommodation. The records for students passing with an accommodation shall not be different from the records of students passing the test under standard conditions.

2. "Pass-individual level" shall be noted on the record of a student who passes a basic requirement test with a modification established in the IEP or Section 504 accommodation plan in accordance with Minn. Rules Part 3501.0090.

3. "Pass-translation" shall be noted on the record of a student who passes a basic requirement test that has been translated into a language other than English and has not been validated by the state as a state test with a set passing score.

4. "Exempt" shall be noted on the record of a student who has been exempted from a basic requirement test.

5."Pass" or "p" must be noted on the record of a student who passes a GRAD under standard conditions or with an accommodation.
 
6. "Pass" or "p" must also be noted on the record of a student who passes a GRAD with a modification established in the IEP or Section 504 accommodation plan in accordance with Minn. Rules Part 3501.1190. This notation is also used as a GRAD notation for any other modified or alternate assessment used for accountability purposes for students with disabilities. The records for students passing with an assessment must not differ from the records of students passing the test under standard conditions.
 
 
Legal References:
Minn. Stat. 13.34 (Examination Data)
Minn. Stat. 120B.11 (School District Process)
Minn. Stat. 120B.36, Subd. 2 (Adequate Yearly Progress)
Minn. Stat. 123B.30 (Statewide Testing and Reporting System)
Minn. Rule Parts 3501.0010 - 3501.0180 (Graduation Standards - Mathematics and Reading) (repealed Minn. L. 2013, Ch. 116, Art. 2, 22)
Minn. Rule Parts 3501.0200 - 3501.0290 (Graduation Standards - Written Composition) (repealed Minn. L. 2013, Ch. 116, Art. 2, 22)
Minn. Rules Parts 3501.0640-3501.0655 (Academic Standards for Language Arts)
Minn. Rules Parts 3501.0700-3501.0745 (Academic Standards for Mathematics)
Minn. Rules Parts 3501.0800-3501.0815 (Academic Standards for the Arts)
Minn. Rules Parts 3501.0900-3501.0955 (Academic Standards in Science)
Minn. Rules Parts 3501.1000-3501-1190 (Graduation-Required Assessment for Diploma) (repealed Minn. L. 2013, Ch. 116, Art. 2, 2 , 22)
Minn. Rules Parts 3501.1300-3501.1345 (Academic Standards for Social Studies) 
20 U.S.C. 6301, et seq. (No Child Left Behind Act)

Cross References:
Moorhead School Board Policy 601: Curriculum and Instruction Goals of Moorhead Area Public Schools
Moorhead School Board Policy 640: Moorhead Area Public Schools Graduation Policy
Moorhead School Board Policy 650: School District System Accountability
Moorhead School Board Policy 656: Testing Accommodations, Modifications, and Exemptions for IEPS, Section 504 Plans and LEP Students
MSBA/MASA Model Policy 614 (School District Testing Plan and Procedure)