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Lifelong Learning
School Board Meeting Agendas
Type: School Board Policy
Section: 200 SCHOOL BOARD
Code: 213
Adopted Date: 8/27/2001
Revised Date(s): 10/10/2005, 10/12/2009, 08/09/2010, 11/09/2015, 09/12/2016
Reviewed Date(s): 10/10/2005, 10/12/2009, 08/09/2010, 11/09/2015, 09/12/2016
Attachments:

I. PURPOSE

The purpose of this policy is to provide procedures for the preparation of the School Board of the Moorhead Area Public Schools meeting agenda and to ensure that the School Board can accomplish its business as efficiently and expeditiously as possible.

II. GENERAL STATEMENT

The policy of the Moorhead School Board is that the School Board meetings shall be conducted in a manner to allow the School Board to accomplish its business while allowing reasoned debate and discussion of each matter to be acted upon. In order for a more efficient administration of School Board meetings, the School Board may use a consent agenda for the passage of non-controversial items or items of a similar nature.

III. PROCEDURES

A. While all School Board members may provide input, it shall be the responsibility of the School Board Chair and/or Vice-Chair and Superintendent to develop, prepare and arrange the order of items for the tentative School Board meeting agenda for each School Board meeting.

B. Persons wishing to place an item on the agenda must make a request to the School Board Chair or Superintendent in a timely manner. The request should state the person's name, address, purpose of the item, action desired, and pertinent background information. The Chair and Superintendent shall determine whether to place the matter on the tentative agenda.

C. The tentative agenda and supporting documents shall be sent to School Board members three (3) days prior to a regular scheduled School Board meeting.

D. Items may only be added to the agenda by a motion adopted at the meeting. If an added item is acted upon, the minutes of the School Board meeting shall include a description of the matter.

E. At least one copy of any printed materials, including electronic communications, relating to the agenda items of the meeting prepared or distributed by or at the direction of the School Board or its employees and a) distributed at the meeting to all members of the governing body; b) distributed before the meeting to all members; or c) available in the meeting room for inspection by the public while the School Board considers their subject matter. This does not apply to materials classified by law as other than public or to materials relating to the agenda items of a closed meeting.

IV. CONSENT AGENDAS

A. The Superintendent, in consultation with the School Board Chair and/or Vice-Chair, may place items on the consent agenda. By using a consent agenda the School Board has consented to the consideration of certain items as a group under one motion. When a consent agenda is used, an appropriate amount of discussion time will be allowed to review any item upon request.

B. Consent items are those which usually do not require discussion or explanation prior to School Board action, are noncontroversial and/or similar in content, or are those items which have already been discussed and/or explained and do not require further discussion or explanation. Such agenda items might include ministerial tasks such as, but not limited to, approval of the previous minutes, approval of bills, approval of grants, resignations, etc.

C. Items shall be removed from the consent agenda by a timely request by an individual school board member for independent consideration. A request is timely if made prior to the vote on the consent agenda. The request does not require a second or a vote by the school board. An item removed from the consent agenda will then be discussed and acted on separately immediately following the consideration of the consent agenda.  

D. Consent agenda items are approved en masse by one vote of the School Board. The consent agenda items are recorded separately in the minutes.
 

Legal References:
Minn. Stat. 123B.09, Subd. 7 (School Board Powers)
Minn. Stat. 13D.01, Subd. 6 (Open Meeting Law)
Dept. of Admin. Advisory Op. No. 08-015 (July 9, 2008) 

Cross References: 
Moorhead School Board Policy 201: School Board Legal Status
Moorhead School Board Policy 210: School Board Meeting Rules of Order
Moorhead School Board Policy 212: School Board Public Hearings
Moorhead School Board Policy 213: School Board Meeting Agendas 
Moorhead School Board Policy 214: School Board Meeting Minutes
MSBA/MASA Model Policy 203.5 (School Board Meeting Agenda)
MSBA/MASA Model Policy 203.6 (Consent Agendas)