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Lifelong Learning

ISD#152 School Board

School Board Meeting

When: November 13, 2017

Where: Probstfield Center for Education Board Room 224

Stream

  • Audio Recording 2017-11-13 Part 1 (M4A)
  • Audio Recording 2017-11-13 Part 2 (M4A)

Agenda

INDEPENDENT SCHOOL DISTRICT 152 
School Board Meeting
Board Room 224 - Probstfield Center for Education
2410 14th Street South
Moorhead, Minnesota
 
November 13, 2017
7 p.m.
 
MISSION STATEMENT: To develop the maximum potential of every learner to thrive in a changing world.
 
ATTENDANCE:
 
Mark Altenburg
Cassidy Bjorklund
Melissa Burgard
Cindy Fagerlie
Scott Steffes
Bill Tomhave
Matt Valan
Dr. Lynne A. Kovash
 
AGENDA

1. CALL TO ORDER

A. Call to Order and Roll Call
 
B. Pledge of Allegiance
 
C. Preview of Agenda - Brandon Lunak, Acting Superintendent
 
D. Approval of Meeting Agenda
 
Moved by:
Seconded by:
Comments: 
 
E. We Are Proud

We Are Proud of the Red River Area Learning Center robotics team for advancing to the semifinal round at the Oct. 27-28 Bison BEST Robotics competition. The team won Most Photogenic Robot and Best T-shirt Design at the competition. Team members are Naila Arevalo, Fin Connor, Connor Cramer, Matthew Crowley, Emily Greene, Allison Miller, Jayce Peterson, Jacob Redlin, Skyler Gregor and Javier Cavazos. Team advisors are Red River ALC teachers Aura Lee Mohror and Wylie Wisnewski, and mentors are Glen Meyer from John Deere and Paul Mohror from Snappy.

F. Matters Presented by Citizens/Other Communications (Non-Agenda Items)

(Citizens who wish to address a non-agenda item have the opportunity to speak by raising their hand and being recognized by the School Board chair. Speakers must state their name and will be limited to three minutes. Speakers must complete the sign-up form, which outlines the public input process, and submit it to the School Board secretary.)

2. CONSENT AGENDA

All items on the Consent Agenda are considered to be routine, and have been made available to the School Board at least two (2) days prior to the meeting; the items will be enacted by one resolution. There will be no separate discussion of these items unless a School Board member so requests, in which event that item will be removed from this agenda and considered under separate resolution. To the extent possible, School Board member inquiries on consent agenda items are to be made directly to the district administration prior to the time of the meeting.

A. SUPERINTENDENT - Dr. Lynne Kovash
(1) October 23, 2017 Meeting Minutes

B. FINANCE AND OPERATIONS - Brandon Lunak
(1) November Claims

C. LEARNING AND ACCOUNTABILITY - Missy Eidsness 

D. HUMAN RESOURCES - Kristin Dehmer
(1) Change in Contracts
(2) Resignation
(3) Family/Medical Leaves
(4) New Employees
(5) Revised Retirement 
(6) Request for Additional Staff
 
E. EARNER SUPPORT SERVICES - Duane Borgeson

Suggested Resolution: Move to approve the Consent Agenda as presented. 

Moved by:
Seconded by:
Comments:
 
3. CONSTRUCTION UPDATE: Brandon Lunak 
 
4. ENROLLMENT PROJECTIONS: Brandon Lunak
 
5. CANVASS SPECIAL ELECTION SCHOOL BOARD RETURNS AND ELECTION RESOLUTION: Brandon Lunak
 
Suggested Resolution: Move to approve the Resolution Canvassing Returns of Votes of Independent School District No. 152 Special Election and Resolution Authorizing  Issuance of Certificate of Election and Directing School District Clerk to Perform Other Election-Related Duties, as presented.
 
Moved by:
Seconded by:
Comments: 
 
6. COMMITTEE REPORTS 
 
7. OTHER PERTINENT ITEMS TO COME BEFORE THE BOARD 
 
8. CLOSE PUBLIC MEETING: Bill Tomhave
 
Suggested Resolution: Move to close the public meeting at ______ p.m., pursuant to  Minn. Stat. 13D.03, for the purpose of discussing negotiation strategies. 
 
Moved by:
Seconded by:
Comments:
 
9. OPEN PUBLIC MEETING: Bill Tomhave 
 
Suggested Resolution: Move to open the public meeting at ______ p.m.
 
Moved by:
Seconded by:
Comments:
 
10. 2017-2019 FOOD SERVICE AGREEMENT SETTLEMENT: Kristin Dehmer
 
Suggested Resolution: Move to approve the Dietary and Food Service Master Agreement for 2017-2019 as presented with the cost as follows:
 
Year ~ Cost ~ Percentage Increase 
2017-2018 ~  $19,619.49 ~ 4.21%
2018-2019 ~  $12,792.11 ~ 2.65%
TOTAL ~ $30,286.60 ~ 6.84%
 
Moved by:
Seconded by:
Comments:

11. ADJOURNMENT

 
CALENDAR OF EVENTS

School Board - November 13, 7 p.m., PCE

Moorhead Schools Legacy Foundation - November 14, 7 a.m., PCE

Staff Development Committee - November 14 Secondary, 7 a.m., Moorhead High School Elementary, 3:15 p.m., PCE

Ellen Hopkins PTAC - November 14, 6:30 p.m., Media Center

Robert Asp PTAC - November 14, 6:30 p.m., Media Center

S.G. Reinertsen PTAC - November 14, 6:30 p.m., Media Center

Special Education Parent Advisory Committee (Parent Informational Meeting) - November 14, 6:30-8 p.m., MHS Study Hall

Community Education Advisory Council - November 14, 7 p.m., PCE

Early Childhood Family Education Advisory Committee - November 16, 6:30 p.m., PCE Policy Review Committee - November 20, 7 p.m., PCE
 
Activities Advisory Council - November 21, 7:15 a.m., MHS
 
Safe and Healthy Learners Committee - November 21, 3 p.m., PCE
 
School Board - November 27, 7 p.m., PCE
 
Horizon PTAC - November 28, 6:30 p.m., Horizon East Media Center
 
School Board - December 11, 7 p.m., PCE

Minutes

REGULAR MEETING
SCHOOL BOARD
INDEPENDENT SCHOOL DISTRICT 152
PROBSTFIELD CENTER FOR EDUCATION
NOVEMBER 13, 2017

CALL TO ORDER AND ROLL CALL: Chair Tomhave called the meeting to order at 7:00 p.m., requested board member roll call, and led everyone in attendance with the Pledge of Allegiance.

Members Present: Mark Altenburg, Cassidy Bjorklund, Melissa Burgard, Cindy Fagerlie, Scott Steffes, Bill Tomhave, Matt Valan, Brandon Lunak, and Dr. Lynne A. Kovash.
 
Members Absent: None. 
 
PREVIEW OF AGENDA: Acting Superintendent Brandon Lunak recommended approval of the agenda to proceed with revisions to pages 24-26.
 
APPROVAL OF AGENDA: Fagerlie moved, seconded by Steffes, to approve the agenda as revised. Motion carried 7-0.
 
WE ARE PROUD:
 
We Are Proud of the Red River Area Learning Center robotics team for advancing to the semifinal round at the Oct. 27-28 Bison BEST Robotics competition. The team won Most Photogenic Robot and Best T-shirt Design at the competition. Team members are Naila Arevalo, Fin Connor, Connor Cramer, Matthew Crowley, Emily Greene, Allison Miller, Jayce Peterson, Jacob Redlin, Skyler Gregor and Javier Cavazos. Team advisors are Red River ALC teachers Aura Lee Mohror and Wylie Wisnewski, and mentors are Glen Meyer from John Deere and Paul Mohror from Snappy.

MATTERS PRESENTED BY CITIZENS/OTHER COMMUNICATIONS: (Citizens who wish to address a non-agenda item have the opportunity to speak by raising their hand and being recognized by the School Board chair. Speakers must state their name and will be limited to three minutes. Speakers must complete the sign-up form, which outlines the public input process, and submit it to the School Board secretary.) None.

CONSENT AGENDA: Valan moved, seconded by Steffes, to approve the following items on the Consent Agenda:

Minutes - Approve the October 23, 2017 Meeting Minutes as presented. 

Claims - Approve the November claims, subject to audit, in the amount of $2,123,508.38.
   General Fund: $1,921,108.38
   Food Service Fund: $159,842.20
   Community Service Fund: $34,857.80
   Post Employment Irrevocable Trust Fund: $7,700.00
   TOTAL: $2,123,508.38
 
Approve the October construction claims, subject to audit, in the amount of $2,434,366.31.
 
Approve the October wire payments, subject to audit, in the amount of $1,993,654.42.
   General Fund: $1,993,170.42
   Post Employment Benefits: $484.00
   TOTAL: $1,993,654.42
 
Change in Contracts 
Sara Bucher - Paraprofessional, Red River Area Learning Center, 1.0 FTE to .8148 FTE, effective September 11, 2017.
Victoria Schempp - Night Custodian, A12 (2) $16.21 per hour, S.G. Reinertsen Elementary, to Night Lead Custodian, B21 (3) $17.77 per hour, S.G. Reinertsen Elementary, effective October 23,
 2017 (replaces Dan Busby).
Abdi Osman - EL Parent Liaison, District, .5 FTE to EL Parent Liaison, District, 1.0 FTE, effective October 30, 2017.
Sandra Meyer - Food and Nutrition Server, Moorhead High School, .34 FTE to .66 FTE, A11 (6) $16.36 per hour, effective November 1, 2017 (replaces Stacey Swanson).
Bahaa Kadhem - Night Custodian, Dorothy Dodds Elementary, 1.0 FTE to Day Custodian, Horizon Middle School West Campus, .8 FTE, effective November 20, 2017 (replaces Saleban Salad).
Saleban Salad - Day Custodian, Horizon Middle School West Campus, .8 FTE, to Night Custodian, Probstfield Center for Education, 1.0 FTE, effective November 20, 2017 (replaces Mohammad
 Osman).
 
Resignations
Chris Applebee - Food and Nutrition Server, Dorothy Dodds Elementary, effective October 26, 2017.
Katrina Koesterman - Bus Assistant, Transportation, effective November 22, 2017.
 
Family/Medical Leaves 
Jeana Krabbenhoft - Vista Center for Education, medical leave (non-FMLA), effective October 2, 2017 through October 10, 2017.
Mia Pearcy - Bus Driver, District-wide, medical leave (FMLA) effective October 10, 2017 through October 27, 2017.
Madeline Johnson - Teacher, Robert Asp Elementary, medical leave (non-FMLA), effective October 11, 2017 intermittently through approximately the end of March.
Robert Byrd - Food Service, Horizon Middle School East Campus, medical leave (non-FMLA), effective October 11, 2017 through approximately December 6, 2017.
Shelly Hawley - Paraprofessional, Moorhead High School, medical leave (non-FMLA), effective January 11, 2018 through approximately January 26, 2018.
Rebecca Green - Technical Director, Moorhead High School, family medical leave (FMLA), effective February 28, 2018 through April 11, 2018.
Kasey Schutz - Teacher, Ellen Hopkins Elementary, family medical leave (FMLA), effective April 27, 2017 for the remainder of the 2017-2018 school year. 
 
New Employees 
Kendall Hackensmith - Paraprofessional, Horizon Middle School West Campus, B21 (0-2) $16.45 per hour, 6.75 hours per day, 5 days per week, effective October 25, 2017 (new position per
 10/23/17 board meeting).
Rose Husel - Jump Start Paraprofessional, Probstfield Center for Education, B21 (4) $17.24 per hour, 6.75 hours per day, 4 days per week, effective October 30, 2017 (replaces DeeAnna
 Naasz).
Saeed Abdi - Bus Driver, Transportation, B22 (0) $16.10 per hour, 5 hours per day, effective October 30, 2017 (Replaces Bashir Hussein).
Theresa Jaeger - Paraprofessional, S.G. Reinertsen Elementary, B21 (5) $17.46 per hour, 6.75 hours per day, 5 days per week, effective October 31, 2017 (replaces Shelby Bauer).
Dylan Larson - Night Custodian, S.G. Reinertsen Elementary, A12 (0-2) $16.21 per hour, 8 hours per day, effective November 1, 2017 (replaces Victoria Schempp).
Jennifer Cook - Elementary Teacher, Ellen Hopkins Elementary, BA (0) $28,672.83, effective November 1, 2017 (replaces Lisa Seljevold).
Margaret Lindquist - Lunchroom Supervisor, Ellen Hopkins Elementary, $10.50 per hour, 2.5 hours per day, effective November 6, 2017 (replaces Dai Dai Finton).
Bayan Amedy - Lunchroom Supervisor, Horizon Middle School West Campus, $10.50 per hour, 3 hours per day, effective November 6, 2017 (replaces Lina Qaqos).
Abdi Farah - Night Custodian, Moorhead High School, A12 (0-2) $16.21 per hour, 8 hours per day, effective November 13, 2017 (replaces Elijah Dee, Sr.).
Michael Steffen - Director of Transportation and Safety, Transportation, D63 (10) $82,791.00, effective November 14, 2017 (replaces Dan Bacon).
Raul Aguilar - Night Custodian, Dorothy Dodds Elementary, A12 (7) $17.84 per hour, 8 hours per day, effective November 20, 2017 (replaces Bahaa Kadem).
Jessica Larson - Assistant Coach - Softball, Moorhead High School, .08 $3,410.00, effective with the 2017-2018 season (replaces Vance Christianson). 
 
Revised Retirement
Dr. Lynne Kovash - Superintendent, Probstfield Center for Education, effective November 30, 2017.

Request for Additional Staff - Approve additional staffing for the 2017-18 school year of 2.0 FTE for custodial staff at Horizon West, .63 FTE paraprofessional at Horizon East, and 3.274 FTE at the West Central Regional Juvenile Center as presented. The staffing additions address increased building size, higher enrollment and student support needs.

Motion carried 7-0.

CONSTRUCTION UPDATE: Dan Kleist from Gehrtz Construction Services provided an update on the construction at Horizon Middle School Campus. Some irrigation and seeding work will be finished in late spring or early summer. They are preparing for staff to begin moving into the second two-story academic wing in mid December and will be ready for students by late December. Work is being done to complete the art classrooms. The exterior of the auditorium is mostly complete with the auditorium to be completed by late March or early April. The smaller space means the trades can’t all be working at the same time, and some work must wait until students are not in the building. Initial permitting delays are a factor in the delayed completion of the construction.

ENROLLMENT PROJECTIONS: Brandon Lunak, assistant superintendent of finance and operations, provided information on the enrollment projections based on November 1, 2017 actual enrollment. This data, along with the historical information will be used for planning, facility and staffing determinations in the coming months. The November 1, 2017 enrollment of 6,594 is 110 students below the projection of 6,704 made in November 2016. Compared to actual enrollment of 6,489 students on November 1, 2016, the current year November 1 figure represents an increase of 105 students over last year. The projections indicate an average growth of 2.67% or 187 students per year for the next five years.

The secondary grade with the largest enrollment is Grade 9 with 494 students; the secondary grade with the smallest enrollment is Grade 12 with 464 students. The elementary grade with the largest enrollment is Grade 2 with 595 students; the elementary grade with the smallest enrollment is Grade 1 with 494 students.

CANVASS SPECIAL ELECTION SCHOOL BOARD RETURNS AND ELECTION RESOLUTION: Altenburg moved, seconded by Steffes, to approve the Resolution Canvassing Returns of Votes of Independent School District No. 152 Special Election and Resolution Authorizing Issuance of Certificate of Election and Directing School District Clerk to Perform Other Election-Related Duties, as presented.

A total of 1,558 votes were cast by 1,566 district voters for the election of one (1) school board member for a one-year term on the board caused by vacancy in term expiring on the first Monday in January 2019 as follows: Amy Arel 121; Angie Dannewitz-Johnson 6; Elijah J. Dee, Sr. 9; Kara Gloe 583; Lisa Hage 11; David J. Hallman 111; Lisa Holter 16; Ruel C. Johnson 34; Tanya Kunza 24; Brian Mancini 54; David Marquardt 125; David Thingvold 98; and Keith Vogt 366. Kara Gloe received the highest number of votes and was elected to a one-year term beginning Monday, November 27, 2017. A roll call vote was taken and the motion carried 7-0.

COMMITTEE REPORTS: Brief reports were heard related to the Instruction and Curriculum Advisory Committee, Red River Area Learning Center Family Night, Horizon Middle School Campus PTAC, Indian Education Parent Committee, Orchestra Cookie Concert, Joint Powers Committee, and Dorothy Dodds PTAC meetings.

OTHER PERTINENT ITEMS TO COME BEFORE THE BOARD: Valan noted it was Cindy Fagerlie’s last board meeting and thanked her for filling the vacancy on the board. He said he will miss her questions and passion.

CLOSE PUBLIC MEETING: Steffes moved, seconded by Valan, to close the public meeting at 7:51 p.m., pursuant to Minn. Stat. 13D.03, for the purpose of discussing negotiation strategies. Motion carried 7-0.

OPEN PUBLIC MEETING: Altenburg moved, seconded by Steffes, to open the public meeting at 7:58 p.m. Motion carried 7-0.

2017-2019 FOOD SERVICE AGREEMENT SETTLEMENT: Kristin Dehmer, executive director of human resources, reported a new two-year contract was successfully negotiated with the Dietary and Food ServiceEmployees for the period of July 1, 2017 through June 30, 2019 and highlighted language changes to the new contract.

Bjorklund moved, seconded by Fagerlie, to approve the Dietary and Food Service Master Agreement for 2017-2019 as presented with the cost as follows:

   Year               Cost Percentage    Increase
   2017-2018     $19,619.49            4.21%
   2018-2019     $12,792.11            2.63%
   TOTAL          $32,411.60            6.84%
 
Motion carried 7-0.

ADJOURNMENT: Hearing no objections, the Chair adjourned the meeting at 8 p.m.

 
 
___________________________________
Matt Valan, Clerk