View Policy / Procedure

Use of All School Equipment and Materials for Instructional Purposes Off School Premises

Type: School Board Policy

Section: 700 NON-INSTRUCTIONAL OPERATIONS AND BUSINESS SERVICES

Code: 732

Adopted Date: 4/10/1984

Revised Dates: 2/12/2007, 12/12/2011, 5/10/2022, 2/11/2025

Reviewed Dates: 3/23/1993, 5/11/1998, 6/9/2003, 2/12/2007, 12/12/2011, 4/11/2016, 5/2/2019, 4/12/2022, 5/10/2022, 2/11/2025

I. PURPOSE

The purpose of this policy is to notify staff, students, and outside organizations of the protocol relating to the use of school equipment and materials off school premises.

II. GENERAL STATEMENT

It may be necessary for staff, students, and outside organizations to use school equipment and materials off school premises for instructional purposes, not for recreational purposes or personal gain.

Each building administrator, in consultation with appropriate staff, shall have the responsibility of developing a circulation policy for instructional materials that will encourage access to these materials by students and staff. It must be recognized that restrictions on off-school-premise circulation of certain types of materials and equipment may be necessary, such as when the circulation would result in a violation of contractual or copyright agreements that the school district has entered into with other agencies (example: teachers' manuals or computer accessible content).

Each borrower shall bear the responsibility for returning the equipment or materials in the same condition as when received. The school district shall be reimbursed by the borrower for the loss or damage to any school equipment or materials. This would include textbooks, classroom materials, library books, athletic equipment, music and theatrical performance items, electronic computing devices, audiovisual equipment, and other loaned school owned property. The cost of the reimbursement shall be based on the amount of the original purchase price in the event of loss or damaged beyond repair. When repair is possible, the reimbursement shall be set at the exact costs of repair or an amount agreed upon by the school administration.

Individuals requesting off-premise use of district equipment and materials must complete Administrative Procedure 732.1.

Legal Reference:
Federal Copyright Law, Public Law 94-553

Cross References:
Moorhead School Board Policy 409: Employee Publications, Instructional Materials, Inventions, and Creations
Moorhead School Board Policy 718: Rental of District Musical Instruments